Promotion Opportunities At The RT BOOKLOVERS CONVENTION

There are several ways to reach the audience of approximately 1,200 readers, booksellers, aspiring writers and published authors who gather for the annual RT Booklovers Convention. As an author you can connect with this crowd through any of our many different promotion oportunities listed below, which range in price and scope. To learn more, just click on the opportunities that you are interested in!

Please read carefully as there is a lot of information here. Do not hesitate to contact Jo Carol Jones, Convention Director, jocarol@rtconvention.com if you have any questions. 

Promotion Opportunities:

Goody Bag Room

Award Ceremony

Bookseller Bags

Bookseller Bag Inserts

Promotion Lane

Club RT

Baskets In Club RT

Badge Inserts

Ads In The On-Site Agenda

Ads At The Book Fair

Book Fair's Teen Alley and Expo Floor Plan

Bar Coasters

Posters

Book Fair Posters

Banners

Logo Bottle Water

Videos At The Convention

 

GOODY BAG ROOM (no fee involved)

If you have a special book to promote this is the place for it to be. All attendees get a trip through this room. We suggest a minimum of 100 books per title for optimal promotion. For a publisher we recommend a minimum of 6 to 10 titles of different authors. This is a room where you can promote books for an author who is attending the convention, an up and coming author's new releases (ARCs) or new lines.

No fee involved

Deadline to confirm you will be sending titles to the Goody Room is February 1

Deadline for final list of titles you will be sending is February 15

Deadline for delivery at hotel TBA

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AWARD CEREMONY (no fee involved)

At the end of the award ceremony we will be giving out books sent by you to the event's attendees. We suggest that you send 50 to 100 books per title of the award nominees titles. You can promote the author if they are present or not able to attend. If the author has other titles or a new release, we suggest sending an ARC so that the author can sell the nominated book during the book fair on Saturday.

No fee involved, contact Convention Directior Jo Carol Jones here for detailed instructions

Deadline to confirm you will be sending titles to the Award Ceremony is February 1

Deadline for final list of titles you will be sending is February 15

Deadline for delivery at hotel TBA

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BOOKSELLER BAGS (no fee involved)

Booksellers receive a special Welcome Bag filled with goodies that regular attendees do not receive. You would provide 100 bags for booksellers.

No fee involved, contact Convention Directior Jo Carol Jones here for detailed instructions

Deadline to confirm you will be sending Bookseller Bags is February 1

Deadline for delivery to hotel TBA

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BOOKSELLER BAGS INSERTS (no fee involved)

Booksellers receive a special Welcome Bag filled with goodies that regular attendees do not receive. This is a chance for authors/publishers to make that "good quality premium" item, normally too expensive to put in our Registration bags. Please no bookmarks or flyers for this Bag. 100 bags are prepared for booksellers.

No fee involved, contact Convention Directior Jo Carol Jones here for detailed instructions

Deadline to confirm you will be sending items to the Bookseller Bags is February 1

Deadline for items you will be sending is February 15

Deadline for delivery to hotel TBA

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REGISTRATION BAGS INSERTS ($200)

If you would like your promotional item to be put into the Convention Registration bag that all attendees receive, you would need to provide 1,200 items minimum.

$200 fee

Deadline to confirm you will be sending items to the Registration Bags is February 1

Deadline for items you will be sending is February 15

Deadline for delivery to hotel TBA

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PROMOTION LANE ($25)

Your item(s) are displayed in a 15" x 15" space in the hotel hallways, which means that this promotional material can be obtained by all hotel guests not just convention attendees. You will supply all display and promotional materials from Wednesday through Saturday Book Fair.

$25 fee

Deadline to confirm you will be needing space on Promotion Lane is February 1

Deadline for removal from Promotion Lane is Saturday at 4pm, all items left will be disposed of

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CLUB RT (no fee involved)

Club RT is a happening place during the convention. You can sign up for one or two half hour time periods. Your name and time of appearance will be posted on the website and at Club RT. We will have several large tables with 4 to 5 authors per table. You will bring one book to be given in a drawing at the end of your half hour time period. Club RT Vendors, publishers and authors all have tables in this room and flow of attendees. The Club RT Schedule will be posted on the website.

No fee involved

Deadline to confirm you will be needing space in Club RT February 1

Deadline for mention in the agenda is February 1

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CLUB RT BASKETS (no fee involved)

These are filled with your promotion items; this could books, theme gifts from books. (This is a great way to collect e-mail addresses for your newsletter.) Drawings will be held for these baskets Wednesday, Thursday and Friday. We also promote the basket on our website, which gives you visibility prior to attendance.  

No fee involved

Deadline to confirm you will be placing a basket in Club RT February 1

Deadline for mention in the agenda is February 1

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BADGE INSERTS ($400)

Place your logo or message on a card each card will be placed into every badge given at the convention. Limited number of cards will be placed in the badges. Maximum size of card is 4"x6". Number of cards to be inserted is 1200, one card per badge. Limited number of inserts will be placed in badges.

$400 fee

Deadline to reserve your insert by January 1

Deadline for graphic is January 15

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ADS IN ON-SITE AGENDA ($500)

Place a full color ad in the on-site convention program. Ad size is 2.25" x 4.5", submitted in 300 dpi tif file. These ads can be for a new line, special congratulations for an Award winning author, or promotion for a new release to be showcased at the book fair. Contact Convention Directior Jo Carol Jones here for detailed instructions.

$500 fee, you must reserve by January 28

Deadline payment is February 15

• Deadline for graphic is February 15

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ADS FOR BOOK FAIR, EXPO OR BOOK FAIR TEEN ALLEY FLOOR PLAN ($150)

Place a full color ad in the on-site floor plan. Ad size is 1.75 " x 3.25", submitted in 300 dpi tif file. These ads will be your book cover and your website. An 11x17 color floor plan for the Expo and Book Fair will be printed. Your graphic will be placed on the cover of the floor plans. These floor plans will handed out to everyone at these events, over 2,000 people will receive. Contact Convention Directior Jo Carol Jones here for detailed instructions.

$150 fee, you must reserve by January 28

• Limited Space available

Deadline payment is February 15

Deadline for graphic is February 15

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SPONSOR BAR COASTERS ($400)

Drink coasters will be made and distributed in the hotel bar areas for every night of the convention. You will be responsible for producing the coasters. There will be opportunity to be our sponsor for each night of the convention.

$400 fee per night

Deadline to reserve your day is February 1

Deadline for delivery to hotel TBA

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POSTERS ($75-$175)

Place a full color poster at the entrance to the convention in main corridors. The poster size we recommend is 24” x 36” You can supply the poster and we will supply the easel and location. Or you can supply the graphic and will get the poster printed for you. These posters can be for a new line, congratulations for an Award winning author, or promotion for a new release to be showcased at the book fair to name a few examples.

$75 fee: if you supply the poster, you must reserve your spot by February 1

Deadline you must have delivered to Hotel by March 28 to April 2

$175 fee: if you supply the graphic for a poster and we print

Deadline you must reserve your spot is February 1

Deadline for graphic is February 15

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BOOK FAIR POSTERS ($200)

Place a full color banner around the book fair in the hotel convention area and the main corridors. The banner size is 24” x 36”. You supply the graphic and will get the poster printed and displayed for you.

$200 fee (tentative, based on production cost)

• Limited Space available

Deadline to reserve your column banner by January 28

Deadline for graphic is February 15

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BANNER ($300)

Place a full color banner on the hotel columns in the hotel entrance and the main corridors. The banner size is 24” x 60”. You supply the graphic and will get the banner printed and mounted for you. These banners can be for a new line, a special congratulation for an Award winning author or promotion for a new release to be showcased at the book fair. The hotel has a limited number of spaces available.

$300 fee (tentative, based on production cost),

Deadline to reserve your column banner by January 28

Deadline for graphic is February 15

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LOGO BOTTLE WATER ($600)

Place your logo on bottle water that will be distributed at both signings, Expo and Book Fair. A full logo will be designed and can be distributed at other times. We can discuss the events you wish to have them distributed in. Contact Convention Directior Jo Carol Jones here for detailed instructions.

$600 fee

Deadline to reserve your logo is January 28

Deadline for graphic is February 15

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VIDEOS AT RT ($35 - $50)

There are four places in which a Book Video Ad or Static Graphic Ad can play. There is limited number of video space available.

• Book Signing (both at the Wednesday expo and at the Saturday book fair) PG-13 rating 

o  $50 per Book Video per signing

o $35 Static Graphic Ad per signing

• In Room Video where Video Ad will be shown during the convention in guest rooms. 

o Deadline for reserving Ad space is February 15

o Deadline for sending Ad is March 1

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We invite you to take advantage of the many options available to include your promotion as part of the grand RT Booklovers Convention tradition! At the end of the convention all unclaimed books will be distributed to local charities. And of course, if you have any questions, please don't hesitate to email our Convention Director Jo Carol Jones at jocarol@rtconvention.com!

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